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Keywords / Skills : Admin Executive

10 - 20 years
Posted: 12th Aug 2017

Nationality
Singapore
Industry
Banking/ Financial Services
Function
Admin/Secretarial
Role
Administration Executive
Education
Bachelors/ Degree
Posted On
12th Aug 2017
Job Ref code
37722
Job Description
Roles and Responsibilities:
  • Plan and manage schedules, including scheduling travel and conferences, making appointments, and making changes to appointments, liaise with contacts and staff members in the region.
  • Handle incoming calls, daily correspondences and confidential documents in a professional manner
  • Prepare reports - collect and analyze relevant information, including preparation of presentations.
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
  • Plan and organize department events.
  • Participate in ad hoc departmental projects.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  • Maintain corporate Organisation charts, telephone listing and corporate documents
  • Organize travel itineraries, flight bookings and hotel arrangements
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • General ad-hoc administrative support as and when required.


Requirements:
  • Tertiary education, preferably with a degree.
  • Fast learner with a track record of handling stretched assignments.
  • Excellent interpersonal skills with good command of spoken and written English.
  • At least 8 ~ 10 years of experience in a similar capacity reporting to senior management.
  • Exceptional organizational skills with attention to detail.
  • Able to work independently with minimum supervision in a fast paced environment.
  • Proactive and keen to take on ad-hoc project related work.
  • Proficient in all Microsoft Office applications, including outlook


Key Skill(s)

About Company

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 offices in 19 countries and territories in Asia Pacific, Western Europe and North America. Since its incorporation in 1935, UOB has grown organically and through a series of strategic acquisitions. In Asia, it operates through its branches and representative offices as well as banking subsidiaries in China, Indonesia, Malaysia, the Philippines, Singapore and Thailand.

UOB plays an active role in the community, focusing on the arts, education and children. For three decades, UOB has organized the prestigious UOB Painting of the Year Competition and Exhibition. In recognition of its contribution to the arts, UOB was conferred the National Arts Council's Distinguished Patron of the Arts Award for the ninth consecutive year in 2013. UOB also encourages its employees across the region to be involved in its regular volunteer activities. This includes the annual UOB Heartbeat Run which is held in Singapore, Malaysia, Indonesia, Thailand and mainland China.
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