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EA Licence: 11C3793

Executive Assistant (11 Months, West, Pharmaceuticals MNC, Up to $5,5K)

  • Established MNC in Pharmaceuticals industry.
  • ,
  • Provide Administrative support and Executive Assistance to identified Directors/VP, including but not restricted to:
    • Apply Visa for business travel in a timely manner.
    • Make travel arrangement.
    • Assist with monthly expense claims.
    • Assist with scheduling of meetings, video conference (VTC) setup and teleconference with Livemeeting setup, booking of meeting rooms & daily booking of discussion rooms.
    • Generate and distribute reports.
  • Raise Purchase Order through SAP, perform goods in the system and follow up for payment.
  • Track all invoices and payments properly against budget including annual accruals.
  • Provide administrative support activities to the Regional team as required.
  • Provide back-up administrative support for Executive Assistant counterpart when on leave, upon request.
  • Provide On-Boarding for new staff upon request.
  • Provide Off-Boarding for exit staff upon request.
  • Update/maintain contact list and/or any other directory update.
  • Participate in team meetings, record action items/minutes, co-ordinate updating of slides and follow-up.
  • Manage Teamsite (SharePoint) i.e. upload files and set access rights as necessary.
  • Any other ad-hoc tasks as assigned by Line Manager from time to time.
  • ,
  • Apply Visa for business travel in a timely manner.
  • Make travel arrangement.
  • Assist with monthly expense claims.
  • Assist with scheduling of meetings, video conference (VTC) setup and teleconference with Livemeeting setup, booking of meeting rooms & daily booking of discussion rooms.
  • Generate and distribute reports.
  • ,
  • Minimum Diploma or GCE ‘A’ Level.
  • Minimum 5 years working experience as an Executive Assistant in a Multinational companies.
  • Highly organized, independent with good time management skills and ability to multi-task.
  • Committed with the ability to work under pressure and meet deadlines in a matrix working environment.
  • Excellent written and oral communication skills.
  • Enthusiastic, self motivated and fast learner.
  • Excellent attention to details.
  • Strong sense of confidentiality and professionalism.
  • ,
  • 11 Months' Contract.
  • Working Location: Buona Vista.
  • Interested applicants, kindly provide 2 Character References from your 2 latest employments in your CV.
  • ,
       

    Sounds like a good fit?

    If you are interested in or qualify for this position, please visit our website at www.gmprecruit.com to submit your application now. You may also click on the Quick Apply (pencil) icon at the bottom of this page.

    Because we strongly believe in fair employment, we practice objective merit-based consideration for all qualified applicants. If you are shortlisted for the position, you will hear from our friendly consultants personally.


    We wish you great success in your job search!