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Executive Assistant

Keywords / Skills : Executive Assistant

Posted: 2018-12-07

Other Admin/Clerical/Secretarial
Administration Executive
Posted On
7th Dec 2018
Job Ref code
Job Description

Executive Assistant



Catalent Pharma Solution are looking to secure an Executive Assistant to join our team at our Singapore facility.


The position of Executive Assistant will report directly to the site manager and see you preside over a wide range of tasks and responsibilities to maintain the smooth running of the site.


The Role pf Executive Assistant:


  • Day-to-day administrative responsibilities including, scheduling meetings, maintaining complex calendars, coordinating extensive travel plans (including international), placing and receiving phone calls and faxes, processing expenses, generating correspondence and maintaining paper and computer files.
  • Procurement activities including the set-up of new vendors, raising purchase requisitions, performing system receipts and physical receipt of equipment and general site supplies.
  • Meet and greet site visitors, both internal and external.
  • Schedule travel, appointments and meetings including logistic arrangements for site visitors, Coordinate lunches and dinners with internal and external business clients.
  • Organise, reserve, and oversee conference room assignments.
  • Collaborate with other team members including Operations, Financial department and HR to create and follow policies including company handbook.
  • Prepare reports, invoices, summaries, travel itineraries, and other documents.
  • Create, read, analyse, file, retrieve and organise documents, invoices and orders.
  • Performance of professional level tasks that are sensitive in nature, requiring independent judgement, initiative and tact.
  • Site point of contact for all office management areas including fire drills, building closure timetable, internal Companywide initiatives, including Catalent Cares, Engagement and the Customer Experience


Our ideal Executive Assistant will have the following:


  • Diploma in Business Administration or equivalent and a minimum of 3 years’ experience required.  College degree and additional Human Resources experience would be an advantage.
  • Organisational skills and the ability to multitask are essential as are self-motivation, critical thinking skills, and decision-making skills.
  • Advanced software skills - Outlook and MS Office - PowerPoint, Word and Excel.
  • The ability to understand both written and oral instructions and the ability to interact with other departments in excellent English at all levels is required.
  • Demonstrated ability to work effectively in a team environment, manage multiple priorities, exercise sound judgement, be well organized, be flexible, work well under pressure, and produce accurate and timely work.
  • Professional demeanour/ ability to interact with internal/ external customers in a positive and professional manner.
  • Ability to evaluate and correct general administrative problems/ exercises good discretion and judgement when solving administrative issues and/ or handling information of a sensitive or confidential nature.


Position Benefits:


  • Annual salary and company benefits


To be considered for the role of Executive Assistant, submit your CV today via the APPLY button below.


About Catalent


Catalent offers rewarding opportunities to further your career!  Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

Catalent. More products. Better treatments. Reliably supplied. ™

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Catalent is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email along with the job number and title to This option is reserved for individuals who require accommodation due to a disability. Information received will be routed to a recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.


Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting.  Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent.  No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.  Thank you.


Key Skill(s)

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