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Executive Assistant

Keywords / Skills : Executive Assistant, Secretary, Personal Assistant

2 - 10 years
Posted: 2018-02-08

Singapore (Candidates authorized to work in the above mention countries are also eligible to apply)
IT/ Computers - Software
VP/ GM - Administration
Other Admin/Clerical/Secretarial
Diploma/ Non Degree Tertiary
Posted On
8th Feb 2018
Job Description
  • Deliver high quality executive support to the Managing Directors that he/she has been assigned to work for. 
  • Maintain open dialogue with executives to understand expectations. 
  • Ensure quality, timeliness, and cost-effectiveness of arrangements/deliverables, and ensure that results meet executive expectations, including for tasks outsourced to others. 
  • Regularly check personal voicemail and Outlook mailboxes to ensure executive requests are received in a timely manner. 
  • Coordinate complex travel arrangements with the travel centre, often involving multiple changes and destinations. 
  • Schedule Conference Calls using conference facility. 
  • Schedule and coordinate appointments for executives or clients, including extensive rescheduling; keep executives and other personnel informed as needed. 
  • Identify space needs and submit space reservation requests and cancellations on behalf of executive; obtain space alternatives from Reservations. 
  • Manage outlook calendars. 
  • Work with team members to ensure adequate coverage during business hours (eg, lunch hour). 
  • Take on additional responsibilities to assist other team members to meet desired team outcome. 
  • Identify barriers to effective teamwork. 
  • Adhere to organization standards and processes (eg, telephone answering, dress code, documentation standards, and space reservations). 
  • Share skills, knowledge and best practices. 
  • Participate in coaching and training initiatives for the benefit of the Executive Support team and/or other Workplace members/teams. 
  • Seek opportunities to participate on task forces/committees.

About Company

Peoplebank is Asia Pacific's leading IT & digital recruitment company, specialising in the permanent and contract placement of IT professionals since 1990.

We have a network of offices in Australia and Asia, located in Sydney, Melbourne, Perth, Brisbane, Adelaide, Canberra, Singapore and Hong Kong.

With 200 staff, more than 4500 contractors in the field and 600 permanent placements each year, Peoplebank is the market leading IT & digital recruitment company.

Why work with us, or for us?

As a five-time Aon Hewitt Best Employer winner 2011 - 2015 and an accredited employer of choice for gender equality 2012 - 2017, why wouldn’t you? And, we are the only Australian recruitment company that can boast these awesome achievements!

Peoplebank....Passionate about people!

EA Licence Number : 08C5248
Company Website:
Address: 61 Robinson Road #18-02 Robinson Centre Singapore 068893

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