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EA Licence: 11C3793

Personal Assistant (Ubi, Marketing/Research, Up to $3,5K)

  • Well-established Firm, specialized in Audio Visual system solutions.
  • ,
  • Provides Administrative & Secretarial support to 2 HODs.
  • Facilitates, prepares and amends reports and presentations to the required standards.
  • Liaises with respective Groups Managers and parties to consolidate bi-weekly/weekly/monthly Sales reports and to be presented to HOD.
  • Follows up with respective staff on the progression of projects and/or assignments where necessary.
  • Manages company marketing media and collaterals.
  • Follows and keeps up with the latest social media affairs relating to Company's sales products and update the HOD accordingly.
  • Supports the execution of projects, conference, activities, events and meetings.
  • Processes sensitive information and maintaining a good documentation and system.
  • Receives calls, messages and routing of correspondences on behalf of the HODs where necessary.
  • Collates and submits expenses and travel claims.
  • Takes and circulates meeting minutes as and when required by the HODs.
  • Coordinates and manages the calendar, appointments, meetings, travel itineraries and schedules of the HODs.
  • Acts as a barometer in managing external contacts, proactively understanding who they are, who the primary contact arm and keeping track of periodic communication needed for primary contacts.
  • All other ad-hoc duties as and when assigned by the HODs.
  • ,
  • Minimum local Diploma in Business Administration or equivalent faculties.
  • At least 2 years of Secretarial experience.
  • Experienced in coordinating marketing activities.
  • High proficiency in Microsoft Office applications.
  • Excellent communication skills, both written and spoken (fluent and professional corporate language).
  • Able to work in a dynamic and fast-paced working environment.
  • Proactive and good time management in meeting deadlines.
  • ,
  • Working Location: Ubi.
  • Working Hours: Monday to Friday, 9am - 6pm.
  • ,

    Sounds like a good fit?

    If you are interested in or qualify for this position, please visit our website at to submit your application now. You may also click on the Quick Apply (pencil) icon at the bottom of this page.

    Because we strongly believe in fair employment, we practice objective merit-based consideration for all qualified applicants. If you are shortlisted for the position, you will hear from our friendly consultants personally.

    We wish you great success in your job search!