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Senior Secretary - Group Consumer Banking and Big Data Analytics Technology, Technology and Opera...

Keywords / Skills : Senior Secretary - Group Consumer Banking and Big Data Analytics Technology, Technology and Opera...

5 - 50 years
Posted: 2019-07-01

Industry
Banking/Financial Services
Function
Admin/Secretarial
Role
Secretary
Posted On
1st Jul 2019
Job Ref code
104332105
Job Description
Business Function
 
Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels.

Responsibilities 
  • Provide effective secretarial and administrative support to the Managing Director
  • Organize and coordinate Managing Director and department meetings; Provide logistical support for all meetings, conference calls, and events 
  • Facilitate, prioritize and manage calendar/ schedule to ensure smooth arrangements of appointments and activities. 
  • Prepare meeting agendas and materials; Ensure timely distribution of materials prior to all monthly meetings and quarterly Board meetings 
  • Follow-up with action items discussed during meetings 
  • Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries and managing meeting schedules for overseas trips 
  • Read and analyse emails and reports to determine their significance and distribute to relevant stakeholders accordingly 
  • Receive and screen visitors and incoming calls in a professional and friendly manner 
  • Assist in related projects, liaising with internal and external stakeholders, including coordinating and managing the logistics for offsite meetings and conferences 
  • Ensure that the latest management reports are uploaded and provided to the Managing Director
  • Leverage cross-team engagement for enhanced department communication and co-ordination 
  • Assist in departmental technology – for example establish and update SharePoint, distribution groups, Intranet etc 
  • Provide expertise to enhance PowerPoint presentations and spreadsheets for better communication / use


Requirements 
  • Minimum Diploma holder, with at least 5 years of secretarial and administrative experience. Experience working with senior management is preferred 
  • Independent, strong planning and organisation skills, meticulous and ability to multitask while working under pressure 
  • Good time-management skills with ability to prioritise tasks assigned 
  • Effective listening, communication and interpersonal skills 
  • Good team player 
  • Highly proficient in all Microsoft applications (Excel, Word and PowerPoint) related systems

 
Apply Now
 
We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

About Company

DBS is a leading financial services group in Asia, with over 280 branches across 18 markets. Headquartered and listed in Singapore, DBS has a growing presence in the three key Asian axes of growth: Greater China, Southeast Asia and South Asia. The bank's capital position, as well as "AA-" and "Aa1" credit ratings, is among the highest in Asia-Pacific. DBS has been recognised for its leadership in the region, having been named “Asia's Best Bank” by The Banker, a member of the Financial Times group, and “Best Bank in Asia-Pacific” by Global Finance. The bank has also been named “Safest Bank in Asia” by Global Finance for seven consecutive years from 2009 to 2015.
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