Assistant Manager - Dean Med/ CBME

Assistant Manager - Dean Med/ CBME

National University of Singapore
Singapore
3-6 years
Not Specified

Job Description


Job Description
This person will be working at the NUS Centre for Biomedical Ethics on the CENTRES (Clinical Ethics Network + Research Ethics Support) project. Funded by the Ministry of Health, CENTRES is a networking and training platform to enhance capabilities of healthcare professionals and clinical ethics committees in Singapore. A sliver of the administrative work will be department related. This person will report to Dr Sumytra Menon, CENTRES Co-Director.
  • Coordinates and manages the administration of our various programmatic activities.
    • engaging effectively and sensitively with partners and stakeholders
    • managing our learning management system and ensuring participant satisfaction
    • proactively ensuring website content is updated
    • managing activity registration
    • providing onsite and/or online administrative support for our in-person, online and hybrid activities
  • Maintains comprehensive and updated records of our programmatic activities including partner and participant details, teacher information, and feedback reports, and organizes it in a user-friendly and effective manner for stakeholders
  • Coordinates the collection, compilation, and analysis of training programme data and drafts statistical and narrative reports that are user-friendly and effective for stakeholders.
  • Responsible for comprehensive and accurate quarterly financial and administrative reports right up to submission to Reporting Officer:
    • Maintains accurate bookkeeping and records of financial accounts on a monthly basis, and assists with financial reconciliation.
    • Processes expenditures, invoices and other financial transactions on a rolling basis.
    • Understands the terms of the grant and alerts the Reporting Officer if proposed expenditures are not concordant with those terms.
  • Drafts and updates standard operating procedures to enable the smooth conduct of our programmes and the efficient management of our financial accounts
  • Creates the materials to promote programmatic activities in various media such as print and online.
  • Ensures that our processes comply with NUS & MOH guidelines.

Qualifications
  • A degree in any discipline, with at least 3 years working experience
  • Highly adaptable, and thrives in a fast-moving and constantly evolving environment
  • Able to work effectively on own initiative
  • Able to switch between being detail-oriented and more macro thinking
  • An excellent communicator (written, verbal and presentation skills), who is sensitive to the needs of stakeholders, and can engage with all organizational levels
  • Able to deliver high quality work in tight timelines, with excellent follow-up and follow-through, including applying learning and experience for continuous improvement
  • Accountable and responsible for their own work
  • Flexible, patient and has a strong work ethic
  • A superb problem-solver with excellent analytical and critical thinking skills
  • Self-motivated and takes the initiative but knows the limits of own authority
  • Excellent at managing time, including ability to multi-task, organize & prioritize, in coordination with the Reporting Officer
  • Interested to learn to improve their knowledge and abilities
  • A team player who collaborates well with others
  • Able to work successfully and thrive professionally in a hybrid working environment (office and at home)
  • Able to work occasional weekends and/or evenings to support training programme activities.
  • Proficient in Microsoft applications, and confident using online systems.

Department : Dean's Office (Medicine)
Employee Referral Eligible: No

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