Key Responsibilities :
Administration
- Responsible to organise and take minutes for the bi-monthly Brigade EXCO meeting, and have the minutes vetted by the Brigade Secretary and approved by the Chief Commissioner.
- Compilation of the Brigade Annual Report.
- Custodian of the Brigade Calendar
- Admin support (preparation of Brigade Certificates such as Warrants of Appointment and related certificates)
- Perform the Brigade Admin role for the St John IT portal, managing members records in the portal
Finance
- Monitor the status of claims from Brigade / Districts from initial claim till the claim is paid out
Logistics
- Issue of Rank Insignias to promoted senior officers (Commissioner and above)
- Issue of uniform accessories for new members to the Corps
Hospital Attachment Programme
- Support Chief Nursing Officer in the admin matters for the HAP: members vaccinations, transport claims etc (input required from Dr Png)
National Events
- Support Head (National Events) in the admin and operational matters related for the various national events (NDP, Remembrance Day, etc)
Requirements :
Skills and Competencies:
- Past experience in Uniformed Youth Organisations would be an advantage
- Competent with Microsoft Word, Excel and Powerpoint
- Willing to learn how to manage the Brigade IT portal
- Good interpersonal and communication skills required to manage multiple stakeholders
Qualifications :
. Office Administration or equivalent certificate
Working Experience:
. 2 years
Other Requirements:
. Be willing to work beyond office hours and on weekends to support Brigade requirements when required