Brigade Admin Executive

Brigade Admin Executive

St. John Singapore
2-5 years
21600 - 26400 SGD

Job Description

Key Responsibilities :

Administration

  • Responsible to organise and take minutes for the bi-monthly Brigade EXCO meeting, and have the minutes vetted by the Brigade Secretary and approved by the Chief Commissioner.
  • Compilation of the Brigade Annual Report.
  • Custodian of the Brigade Calendar
  • Admin support (preparation of Brigade Certificates such as Warrants of Appointment and related certificates)
  • Perform the Brigade Admin role for the St John IT portal, managing members records in the portal

Finance

  • Monitor the status of claims from Brigade / Districts from initial claim till the claim is paid out

Logistics

  • Issue of Rank Insignias to promoted senior officers (Commissioner and above)
  • Issue of uniform accessories for new members to the Corps

Hospital Attachment Programme

  • Support Chief Nursing Officer in the admin matters for the HAP: members vaccinations, transport claims etc (input required from Dr Png)

National Events

  • Support Head (National Events) in the admin and operational matters related for the various national events (NDP, Remembrance Day, etc)

Requirements :

Skills and Competencies:

  • Past experience in Uniformed Youth Organisations would be an advantage
  • Competent with Microsoft Word, Excel and Powerpoint
  • Willing to learn how to manage the Brigade IT portal
  • Good interpersonal and communication skills required to manage multiple stakeholders

Qualifications :

. Office Administration or equivalent certificate

Working Experience:

. 2 years

Other Requirements:

. Be willing to work beyond office hours and on weekends to support Brigade requirements when required

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