Executive Assistant to CEO and Senior Operations Director

Executive Assistant to CEO and Senior Operations Director

Tara Climate Ltd.
2-5 years
42000 - 78000 SGD

Job Description

Position: Executive Assistant to CEO and Senior Operations Director

About Tara

Tara is a new philanthropic re-granting initiative in Asia that supports a diverse group of partners to accelerate the transition to sustainable, clean energy. Tara is currently hosted at the European Climate Foundation, but with a mandate to localise and become an independent Asia-based regional foundation in the future. Tara's vision is a just and thriving Asia powered by renewable energy. Tara works in South, Southeast and East Asia excluding India and China.

The European Climate Foundation (ECF) was established in 2008 to help Europe foster the development of a low-carbon society and play an even stronger international leadership role to mitigate climate change.

Tara plays three main roles in the region: providing grants to a diverse group of partners in the region, developing strategy, and convening of partners within and across the region.

Context of the role:

We are looking for a talented and experienced Executive Assistant to provide a full range of administrative support to the CEO and the Senior Operations Director.

The Executive Assistant is expected to perform a variety of tasks and handle urgent requirements to support the day-to-day business of the CEO and the Senior Operations Director, including organising schedules, meetings, travel, and logistics researching and preparing documents, presentations, and briefs coordinating and project managing key internal deadlines.

Key responsibilities:

The executive assistant will assist the CEO and Senior Operations Director in a broad suite of duties, including the following:

  • Prepare a variety of written and visual materials, including emails, board memos and minutes, research reports and power point presentations.
  • Organise events and coordinate logistics for a variety of meetings
  • Prepare PowerPoint presentations, graphs, and other visual representation of data as needed.
  • Coordinate internal and external meetings with key stakeholders.
  • Provide support in conducting research, scouting and intelligence gathering.
  • Remind the CEO and Senior Operations Director of important tasks and deadlines, ensuring effective and timely response to key stakeholders.
  • Support the Singapore office space set-up and subsequently be-in-charge of office administration.
  • Any other duties as assigned by the CEO and Senior Operations Director.

Experience and competencies:

We are looking for a candidate who is excited by the prospect of working for a dynamic and fast-growing organisation with a mission to solve the climate crisis.

The suitable candidate will demonstrate the following skills and attributes:

  • At least 5 years of relevant executive support experience, with some experience working at an international environment.
  • Experience working for a leanly structured organization, or a start-up would be an advantage.
  • Highly organised with excellent coordination skills and a keen attention to detail ability to juggle multiple priorities and meet deadlines.
  • Excellent command of written English.
  • Self-motivated and service-oriented, with a proactive can-do attitude to challenges and changes.
  • Proven track record of working in an environment that demands professionalism, discretion, and confidentiality.
  • Proven experience with MS Office Applications especially skilled in creating visually compelling power point presentations.
  • A grasp of energy and climate change issues is not essential, but there must be genuine interest in the mission and to learn.

What we can offer you:

  • A unique opportunity to work as part of a highly dynamic, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
  • A highly flexible self-managed approach in terms of day-to-day arrangements.
  • Competitive compensation commensurate with experience and country benchmarks, and a generous leave policy

The role is based in Singapore. The applicant should have a valid residency or work permit to work and travel in the region.

As an organisation that is committed to regional leadership, we will give preference to candidates hailing from the region.

Similar Jobs

People Also Considered

Career Advice to Find Better