1. General Administration
. Management (Screening) of incoming calls - calls to GM & Directors to be screened
. Arrangement of courier service for all Departments administrative documents
. Filing/scanning & copying of work (where requires)
. Inventory Management - Pantry and Office stationaries
. Maintaining / replenish of First Aid Kit
. Updating and maintaining of telecommunication system - speed dial list / intercom list
. Maintaining corporate list of Motor Vehicle -
o Co-ordination with custodians for vehicle inspection (if any)
o Ensure proper insurance coverage
o Ensure VPC for big vehicle are properly renewed (x3 vehicles thus far)
o Support in application of RU plates / road tax waiver application
2. Time Management & Attendance System
. Maintaining Biometric Machine Records - Monitoring workers home leave/home leave entitlement/no pay leave status & leave application in CITREX
. Generate / monitor daily CITREX attendance records from various sites and disseminate information back to individual site admin every morning
. Keeping track of employee's attendance/absenteeism/working hours/overtime and reports to Operation team/person-in charge.
. Monitoring internal manpower transfer forms and updating records once approval given
3. SB Learning Centre & External Training
. Provide general administrative assistance on Training Plan/Registration and monitoring of worker's mandatory courses expiry date.
. Support Departments Heads on staff training needs and arrange necessary courses when required.
4. Human Resource Administration
. Updating and maintaining of employee's leave management.
. Preparation of Birthday Vouchers for all staff
5. Ad Hoc
. Assist in organizing company functions and events
. Verifying of Supply man invoices, raising of material requisition form (MRF)
. Ad-hoc projects/task assigned.
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About Us Established in 2019, Infinix Hospitality Management Pte Ltd is a budding cleaning company that provides a suite of cleaning services, ranging from commercial contractual cleaning, upholster
Job description: * Manage incoming phone calls/voicemails. Take clear, concise messages and relay messages or route calls in a timely polite manner * Receive and greet visitors professionally an
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