HR Admin Assistant

HR Admin Assistant

Scan - Bilt Pte Ltd
2-5 years
26400 - 36000 SGD

Job Description

1. General Administration

. Management (Screening) of incoming calls - calls to GM & Directors to be screened

. Arrangement of courier service for all Departments administrative documents

. Filing/scanning & copying of work (where requires)

. Inventory Management - Pantry and Office stationaries

. Maintaining / replenish of First Aid Kit

. Updating and maintaining of telecommunication system - speed dial list / intercom list

. Maintaining corporate list of Motor Vehicle -

o Co-ordination with custodians for vehicle inspection (if any)

o Ensure proper insurance coverage

o Ensure VPC for big vehicle are properly renewed (x3 vehicles thus far)

o Support in application of RU plates / road tax waiver application

2. Time Management & Attendance System

. Maintaining Biometric Machine Records - Monitoring workers home leave/home leave entitlement/no pay leave status & leave application in CITREX

. Generate / monitor daily CITREX attendance records from various sites and disseminate information back to individual site admin every morning

. Keeping track of employee's attendance/absenteeism/working hours/overtime and reports to Operation team/person-in charge.

. Monitoring internal manpower transfer forms and updating records once approval given

3. SB Learning Centre & External Training

. Provide general administrative assistance on Training Plan/Registration and monitoring of worker's mandatory courses expiry date.

. Support Departments Heads on staff training needs and arrange necessary courses when required.

4. Human Resource Administration

. Updating and maintaining of employee's leave management.

. Preparation of Birthday Vouchers for all staff

5. Ad Hoc

. Assist in organizing company functions and events

. Verifying of Supply man invoices, raising of material requisition form (MRF)

. Ad-hoc projects/task assigned.

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