Operations Executive, Codigo 1530 Tequila

Operations Executive, Codigo 1530 Tequila

Codigo 1530 Asia Private Limited
5-7 years
30000 - 54000 SGD

Job Description

General Purpose

  • To manage all Asia logistics and customer service for a fast growing tequila brand which launched in 2016
  • Coordinate logistics and align with customers and forwarders to ensure shipments are on-time.
  • Documentation process and filing for Asia and Singapore operations in Quickbooks & Dropbox
  • To support new product development, POS procurement & shipping, and product launch

Main Responsibilities

Inbound Logistics:

  • Request quotes for all shipments inbound into bonded warehouses in Singapore and Europe
  • Follow up on Cargo ready dates for new shipments inbound
  • Arrange shipping (upon quote approval) of all shipments from Mexico to Singapore / Europe
  • Work closely with distillery and warehouse to ensure production orders are correct and delivery arrangements, including special requirements for specific customer orders have been requested on time.
  • Preparation of shipping documents for all shipments
  • Acquiring docs from Distillery and filing of export documents for all shipments in DropBox.
  • To ensure all correct documentations are received by Office on-time to process payments
  • Work closely with the warehouse to ensure goods are received smoothly and clear Customs efficiently

Outbound Logistics

  • Prepare all Commercial Invoices and Packing lists (CI & PL) for all international shipments
  • Prepare / acquire from distillery all additional documentation needed for the Customer’s import requirements i.e. COO, Lab Analysis, Health Certificate, Fumigation report, CI&PL, Tax Invoice
  • Assist with any additional labelling requirements needed by the Customer i.e. importer labels etc and work closely with warehouse to execute these requirements
  • Align with customers and follow up on shipment status, documentation and order fulfillment related items.
  • Arrange samples and / or POS shipments to new / existing Customers
  • Prepare / Update weekly shipment schedule with Warehouse, relevant Customers and Codigo team
  • To ensure all documentations are filed properly in DropBox for audit requests

Asia (Codigo Group) Operations Documentation Process:

  • Prepare all documentation related to order fulfillment and shipments inbound and outbound
  • Prepare related reports for order fulfilment, shipments, open orders and defect tracking on a weekly / monthly / quarterly basis.

Inventory Management

  • Preparation of weekly inventory management report with customer allocations and orders
  • Update inventory sheets with stock movements for Singapore / International shipments
  • Prepare necessary inventory reports for audit
  • Updating of POS catalogue on a timely basis / arrangement of POS shipments

Customer Service

  • A&P Budget tracking
  • Defect Tracking
  • POS requests
  • Management of special customer requests e.g. bottle labelling

New Product Operations (including POS products)

  • Manage regional input and needs around key project milestones that maximize growth and regional alignment.
  • Manage shipments in and add relevant new SKU’s to all reports
  • Arrange shipping of samples to Customers
  • Liaise with Accounting on SKU set up
  • Preparation / updating of regional Sales Sheets / filing of sales sheets
  • Acquire / File product bottle shots
  • Update presentations as required
  • In-Market: manage defect tracking and resolutions

Other Responsibilities

  • Weekly and Monthly reporting
  • Updating of Supply Plan based on Sales, Purchases and Demand
  • Any additional tasks assigned by Line Manager.

To get this job...

  • You have a Bachelor’s Degree and 5-7 years of relevant experience
  • You are extremely organized and have a high attention to detail
  • You have aligned experience. You enjoy solving problems. You don’t get flustered easily.
  • You are a self-starter. You’re motivated to continually find a better way. You easily move between various projects on the go.
  • You are very experienced with MS Office – Excel, Word and Outlook, and Adobe Acrobat.
  • You are people focused. You’re patient, level-headed and cool under pressure.
  • You're a super hero at building rapport and everlasting relationships
  • You are self-assured and you write and speak English well
  • You have a can-do approach. You think on your feet. You’re cool with ambiguity and you roll with the punches when things change.
  • You are driven. You’re comfortable managing your time to successfully reach goals.

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