People & Culture Assistant

People & Culture Assistant

Nexus International School (singapore) Pte. Ltd.
0-2 years
33600 - 42000 SGD

Job Description

JOB TITLE: People & Culture (P&C) Assistant

Links to: People & Culture Manager

WHO ARE WE

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work and how we teach and learn.

WHO ARE WE LOOKING FOR

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

We are looking to employ a People & Culture assistant with outstanding administrative and communication skills. You will be required to handle employees from all walks of life. You are expected to be a conceptual thinker with superb organisational and time management skills. You must be reliable and accurately follow instructions with the ability to multitask and acclimatize in a fast paced working environment.

ROLE AND RESPONSIBILITIES

To ensure success and as part of the regular job duties and tasks, a human resource assistant may perform some or all of the following:

  • Handle part time and covering staff recruitment, onboarding, payroll matters and liaising with candidates.
  • Maintain up to date HR employee's records into the HRIS system and the internal HR system (Engage) as and when required.
  • Coordinate and arrange professional training (IB, PYP, MYP etc) for all the employees.
  • Liaise with third party vendors (travel agents, course providers etc) on payment processing, reservation of courses and act as the first point of contact.
  • Ensure that all professional development application forms and review forms have been duly approved and all required details have been completed.
  • Assist and process all employees claims reimbursement and vendor payments.
  • Check the annual flight and repatriation flight locations and budget for the expatriates. Consolidate and provide up to date costs as accurately as possible.
  • Review, update and maintain proper filing of insurance policy, medical claims, daily invoices, Company medical provider list (obtained from the Medical Insurance provider), attendance on calendar together with master list, training schedules, training records, important documents and leave records.
  • Inform insurer on the new hirer and leaver namelist, update MOM, Engage and all relevant government portals, internal and external system on the employee's details.
  • Application & renewal of employment pass, dependent pass and all related work passes for employees and family.
  • Involvement in whole school events and activities as required.
  • To perform any other duties as assigned by the management, stakeholders and line manager

A TYPICAL DAY

I always like to start the day with a nice cup of tea, but immediately after finishing my tea I will be checking on the daily absence email to check who is absent today. I will then record the staff's attendance to ensure that the staff has applied for leave in the e-leave system. I will then follow up with the recruitment and onboarding arrangement for covering candidates which includes informing the candidate to complete an employment application form, conduct background checks, ensuring all paperwork has been completed and entering the candidate's personal details into our Engage system. Well, it happens that today is also the payroll processing day for the covering staff and I will need to calculate the payment, making sure that their payment is made on time. In the afternoon, I will be coordinating and arranging the professional development training for our staff, liaising with vendors and course providers to ensure that all the arrangements have been properly settled. Towards the end of the day, around 3pm, I will usually check on the government regulatories on the CareersFuture for renewal of the job adverts. I am also required to check with MOM on the employment pass, relevant work pass renewal/expiry. Once I have completed the government regulatories processes, I will look into the staff's claim to ensure that all claims and payments have been properly signed off by the respective head of department and the HR Manager.

QUALIFICATIONS AND SKILLS

  • Minimum Diploma in Business Management, Human Resource Management, General Business Studies and equivalent.
  • Engage, SAP, Microsoft, Google, Powerpoint skills knowledge.
  • Comfortable with data analytics and a flair for numbers
  • Meticulous and proactive

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our school.

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