Receptionist (Admin Assistant)

Receptionist (Admin Assistant)

People Profilers Pte Ltd
Singapore
2-3 years
Not Specified

Job Description


Job Description :
Job Description:
Responsibilities:
Reception
·To maintain the reception to reflect company’s image – neat and tidy
·Mails/Parcels delivered to the reception should be attended to immediately and distributed accordingly
·To ensure reception is manned at all times
·Prevent any form of temporary storage in and around the reception area
Guests/Visitors/Suppliers
·Meeting and Greeting all Visitors
·Directing them as appropriate
·Contacting the required employee on their behalf
·Providing any other relevant support when requested
Managing Phones
·Always receive calls with a proper Greeting based on company standards
·To be pleasant/polite and communicative to all callers
·Manage urgent calls immediately.
·Updating of the Telephone Directory when necessary and disseminating the information
·Manage any phones issues for the office and contact relevant person/s for assistance
Administration & Office Coordination
·Receive and direct Fax messages/Mails/Parcels promptly
·To ensure all mails and special delivery are arranged/processed and sent out promptly
·Maintain an adequate inventory of office supplies/stationery
·Monitor the use of supplies and equipment
·Coordinate the repair and maintenance of office/ equipment
·Develop and maintain a current and accurate general filing system for office admin
·Keep a list of emergency or important numbers that are easily accessible
·Maintain office keys (important locations)
·Contacting office management for office general technical problems relation to office, keys for buildings, aircon, fire drills etc.
·Manage the office cleaner to ensure all tasks carried out as required
·Door Access management
·Travel and hotel arrangements
·Coordinate and maintain leave and medical records for staff
·Arrange / termination of season parking for employee
·Training registration and enrolment
·Appointed as fire warden
Requirement
·Secondary / Diploma studies
·2-3 years experience in a similar position
·Good communication and interpersonal skills
·Strong administrative and customer service background
Job ID: 7V8765
All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.
Kindly email your resume in a detailed Word format to [Confidential Information]
We regret that only shortlisted candidates will be notified
People Profilers Pte Ltd
11 Collyer Quay, The Arcade, #13-01, Singapore 049317
Tel: 6950-9747
Email: [Confidential Information]
EA Licence Number: 02C4944
Registration Number: R1100011
EA Personnel: Carlo Antonio Dela Cruz

Job Details

Industry:

Function:

About Recruiter

53

Followers

440

Active jobs

Industries : Recruitment/Staffing/RPO

Skills/Roles I hire for: Sales, Business Development

level Hiring For: Junior Level, Mid Level, High Level, Top Management

Similar Jobs

People Also Considered

Career Advice to Find Better

Simple body text this will replace with orginal content