Sales Administration Co-ordinator (Projects & After-Market)

Sales Administration Co-ordinator (Projects & After-Market)

Power-cam (s.e.a.) Pte Ltd
0-2 years
24000 - 34800 SGD

Job Description

Job Description

A – Sales Administration Co-ordinator Functions:

To handle the PABX Telephone System, Receptionist functions.

To arrange Sales appointment for Sales Personnel if required.

To update Customer list for both Projects and After-Market.

Keeping inventory record of catalogues for Power-Cam (S.E.A.) Pte Ltd and Power-Cam Engineering Pte Ltd by requesting from Principals.

To check incoming and outgoing packaging and inspection of goods.

To handle outgoing mails via post and courier.

General clerical duties and Logistics duties on arrangement and schedule update regularly.

Preparation of Delivery Order and Tax Invoices for the delivery of goods to Customers

To update all unfilled orders, by 15th of each month.

To perform other job functions when requested.

B – Sales Admin Coordinator Functions (Projects & After-Market)

To handle Power-Cam (S.E.A.) Pte Ltd / Power-Cam Engineering Pte Ltd, A/M sales enquiries and acknowledgement to Customers.

To allocate sale enquiry numbers for A/M and Projects, checking of Specifications and send to Principals/ Vendors.

To be responsible that, after receiving quotations from Principals and checking technical data, Power-Cam to produce quotations to Customers in less than ‘THREE WORKING DAYS’.

To up-date monthly all Singapore enquiries with detail dates, number, date received, date to Principals, date received from Principals, date quoted; submit to MD, Acting Administration Manager, and General Manager, by the last day of each month.

Co-ordinate with Forwarding Companies for the purpose of quotations and to source the most competitive pricing.

To follow-up closely with Principals for Quotation Pricing/ Delivery/ Shipment/ Weight/ Dimensions.

To monitor all spare parts enquiries on the closing date or request for extension, if required.

To prepare the Monthly/ To-date quotation and Order status and submit by the last 2 working days of the month.

To prepare ‘Sales Performance Results’ for sales team to submit to GM/MD by 3rd day of following month.

To prepare and record all Purchase Order and copy to Sales personnel, GM, Acting Sales Administration Manager, original P.O. copy for MD acceptance and to return to Accounts/Finance Manager for Invoicing.

To keep records of price costing of past orders, for comparison with new proposals, for 5 years records.

To assign project number and cover letter for Projects, co-ordinate with principals, preparing project quotations for bidding, follow up reports for General Manager.

To reconfirm with Principals on Project Agent Commission and Negotiation Amount, and update Commission Records, indicating milestone payments date.

Follow-up on strategies and action plans with PMC/EPC and Singapore Customers.

To counter check all specifications and payment terms before submission to Customers.

To review Purchase Orders received from Customers, ‘Terms and Conditions’ before channelling to Accounting / Finance.

To Prepare Project Costing Sheet to be submitted to Accounting Department & Management for Projects won.

To perform other job functions when requested.

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