Senior / Executive Assistant, Clinical Operations (Medicine)

Senior / Executive Assistant, Clinical Operations (Medicine)

National Healthcare Group
3-5 years
Not Specified

Job Description

Broad Function
To provide administrative, logistics and office support for the Division of Medicine and Community

Key Responsibilities and Duties
- Overall division admin support, including scheduling of meetings, meeting logistics, occasional secretariat support, data entry and collation of information
- Provide admin support for the Dept doctors and scheduling support for HOD
-Provide Stationery and office admin support including for IT and facility maintenance issues
- Provide secretariat and logistical support to department meetings and events for internal and external stakeholders. Duties may include scheduling, minute taking, and preparing simple presentations and reports
-Provide support to HODs including claims, and overseas travel arrangement
-Provide logistics and admin support for office move and setup
-Provide support for new admin office setup at future campus including defects check, and handover of space
-Arrangement of staff cohesion activities
-Provide administrative support for procurement of items for setting up of the wards and track the status of purchases
-Coordinate with vendors for viewing and / or trial of equipment when required
-Organise delivery of equipment / items for the set-up of the wards

Job Requirements
-Diploma or GCE A Levels preferred
-At least 3-5years of related experience in a similar capacity, secretarial experience is preferred for Executive Assistant
-At least 6years of related experience in a similar capacity, secretarial experience is preferred for Senior Executive Assistant
-Able to multi-task and manage projects
-Able to communicate effectively at all levels with good interpersonal skills
-Possess a good command of the English language, both written and spoken
-Healthcare experience is preferred
-Proficiency in Microsoft Office essential
Please be informed that only applications submitted throughNHG Career Webpage (, WHC Career Webpage (, JobStreet Singapore (, Singapore Medical Association (, Singapore Nurses Association (,, LinkedIn and WHC appointed recruitment agencieswill be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.

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