Snr / Executive Assistant, Clinical Ops (Surgical)

Snr / Executive Assistant, Clinical Ops (Surgical)

National Healthcare Group
2-3 years
Not Specified

Job Description

Broad Function
Toprovideadministrative,logisticsandofficesupportfortheClinicalOperations Department

Key Responsibilities and Duties
  • Provide secretarial support to Operations and/or Clinical Head of Department such as calendaring,scheduling of meetings, claims, overseas travel arrangements, etc
  • Provide administrative support to Department such as:
    • Coordination and collation of department information for record keeping and monitoring purposes e.g. staff training, certifications, vaccination records
    • Secretariat (writing notes of meetings, collation of slides for presentation) and logistics support for department meetings and events (team-bonding, etc)
    • Onboarding for department staff, both clinical and non-clinical staff e.g. arrangement for department passes and desks
    • Procurement of office supplies and support for IT and facility maintenance issues
    • Raising of ePay and purchase requests of med equipment, surgical instruments and consumables to support go live readiness
    • Serve as a liaison with external parties and manage inter-hospital/external billings for thedepartment in the following:
      • Staff training claims
      • Maintain subscriptions and licenses and copyright purchases for the department
    • New office admin setup and coordination at future campus including receiving new equipment, handover of space, furniture, etc shifting of office to new locations, etc
    • Management and tracking of department assets and inventory such as shared EUC and display monitors
  • Perform any other duties as assigned by Operations Head of Department

Job Requirements
  • Minimum O levels with ITE certificate in Office Skills Diploma
  • At least 2-3 years of prior workingexperiencein a similar capacity,secretarial experience is preferred
  • A good team-player
  • Display good communication skills
  • Possesses high degree of initiative
  • Proficiency in Microsoft Office
Please be informed that only applications submitted throughNHG Career Webpage (, WHC Career Webpage (, JobStreet Singapore (, Singapore Medical Association (, Singapore Nurses Association (,, LinkedIn and WHC appointed recruitment agencieswill be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above.

Job Details

The National Healthcare Group (NHG) is a group of healthcare institutions in Singapore. The group was formed in 2000 and operates several hospitals, national specialty centres, and polyclinics. Tan Tock Seng Hospital is the largest hospital in the group and serves as the flagship hospital for the cluster.In November 1999, then-Minister for Health Lim Hng Kiang announced that Singapore's public healthcare institutions would be reorganised into two delivery networks, or clusters.In October 2000, the formation of the two clusters - National Healthcare Group and SingHealth - were officially completed.

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